👥 Staff & User Creation Guide (Doctors, Nurses, Cashiers)
This guide provides step-by-step instructions for Hospital Admins and HR Managers to onboard new medical staff, assign system roles, set up OPD consultation fees, and generate secure login credentials.
📌 Staff Creation Workflow
👨⚕️ Step-by-Step Walkthrough: Adding a New Doctor / Specialist
Step 1: Open Staff Management Console
- Log in to Medzit NexHealth HMS as a Hospital Admin or Super Admin.
- Click Settings (bottom left) -> Staff & User Management (
/settings/staff). - Click the pink button
+ Add New Staff Member.
Step 2: Personal Profile & Medical License Details
Fill out the practitioner's official credential details:
| Form Field | Description | Example Input | Mandatory |
|---|---|---|---|
| Title & Full Name | Official medical title and practitioner name | Dr. Justin Case | Yes |
| Medical Registration # | State / National Medical Council License ID | MCI-2024-88412 | Yes |
| Specialization | Clinical discipline | Cardiology / General Medicine | Yes |
| Qualification | Degrees / Fellowships | MBBS, MD (Cardiology), FACC | Yes |
| Hospital Email | Official email for system login & notifications | j.case@kampalahospital.com | Yes |
| Mobile Contact | Direct phone number for emergency OTP / alerts | +91-9344772151 | Yes |
Step 3: Role Assignment & Department Allocation
Select the appropriate system access role and clinical department:
- System Role: Select
Doctor / Specialist(orNurse,Cashier,Receptionist). - Department: Select
OPD Consultation,Cardiology,IPD Ward, orPathology. - Role Permissions (RBAC):
- ✅ View Assigned Patients
- ✅ Issue E-Prescriptions & Lab Orders
- ✅ Access Telemedicine Video Room
- ❌ No access to Financial Cashier Ledger / System Settings
Step 4: OPD Consultation Fee & Shift Schedule
Configure consultation pricing and shift availability:
[Standard OPD Fee] : $50 / ₹500
[Follow-Up Fee (7 days)] : $25 / ₹250
[Emergency Consultation]: $100 / ₹1000
[Slot Duration] : 15 Minutes
[Shift Roster] : Monday - Friday (09:00 AM - 02:00 PM)
[Digital Signature] : Upload PNG/JPEG signature image for prescription PDF stamping
Step 5: Generate Credentials & Welcome Invite
- Review staff summary card.
- Click
Save & Send System Invite. - The system generates a temporary password and sends an automated onboarding email to the practitioner.
👩⚕️ Onboarding Nurses, Receptionists, and Cashiers
| Staff Role | Key Permissions Assigned | Default Department |
|---|---|---|
| Nurse / Ward Admin | Record Vitals, Administer Medications, Bed Allocation | IPD / Nursing Station |
| Receptionist / Front Desk | Patient Search & Registration, OPD Token Booking | OPD Front Desk |
| Cashier / Accountant | Collect UPI/Card/Cash Payments, Issue Invoices, Close Shift | Cashier Billing Desk |
| Lab Technician | Sample Barcode Scanning, Enter Test Results | Pathology Laboratory |
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