👤 Patient Registration & Onboarding Guide

This guide provides a step-by-step walkthrough for hospital receptionists, nurses, and registration admins to register new patients on Medzit NexHealth HMS (nh-dev.medzit.in/patients/register).

---

📌 Registration Workflow Overview

---

🔍 Phase 1: Search Existing Patient (Duplicate Prevention)

To prevent duplicate patient records in the hospital database:

1. Navigate to Patients in the left sidebar (/patients).
2. Click + New Patient (top right) or use the search bar.
3. Type the patient's Name, Mobile Number, or National ID.
4. If no record exists, click Create New Patient on the popup modal.

---

📝 Phase 2: 5-Step Patient Registration Form Wizard

---

1️⃣ Step 1: Patient Information & Demographics

Fill in basic identity and demographic details:

Section	Form Field	Description / Format	Mandatory
Patient Info	Title	Select Mr., Mrs., Ms., Dr., Master	Yes
Patient Info	First Name	Patient given name (e.g., John)	Yes
Patient Info	Middle Name	Optional middle name	No
Patient Info	Last Name	Surname / Family name (e.g., Doe)	Yes
Patient Info	Gender	Select Male, Female, Other	Yes
Patient Info	Date of Birth	Format MM/DD/YYYY or age calculator	Yes
Contact Info	Primary Phone	10-digit mobile number (e.g., +91-9876543210)	Yes
Contact Info	Secondary Phone	Alternate contact / guardian number	No
Contact Info	Email Address	For digital receipts & prescription PDF dispatch	Yes
Demographics	Blood Group	Select A+, A-, B+, B-, O+, O-, AB+, AB-	Yes
Demographics	Marital Status	Select Single, Married, Widowed, Divorced	Yes
Demographics	Preferred Language	Language for SMS reminders (e.g., English, Hindi, Swahili)	No
Identification	Government ID	Aadhaar Card / National Identity Number	Yes
Identification	Passport Number	Required for international medical tourist patients	No

💡 Tip: Click the blue Continue button at the bottom right to proceed to Step 2.

---

2️⃣ Step 2: Address & Emergency Contact

Enter permanent residential address and emergency contact person:

[Address Line 1]     : House No. 42, Green Park Avenue
[Address Line 2]     : Near Central Metro Station
[City / District]    : Kampala / New Delhi
[State / Province]   : Central / Delhi
[Postal / ZIP Code]  : 110016
[Emergency Name]     : Sarah Doe (Spouse)
[Emergency Phone]    : +91-9876543211

---

3️⃣ Step 3: Medical History & Baseline Vitals

Capture baseline clinical data for doctor consultations:

• Known Allergies: Drug allergies (e.g., Penicillin, Sulfa), Food allergies.
• Chronic Conditions: Hypertension, Diabetes Type-2, Asthma, Heart Condition.
• Assigned Primary Doctor: Select attending physician from dropdown.
• Initial Vitals:
  • Blood Pressure (systolic/diastolic): 120/80 mmHg
  • Body Temperature: 98.6 °F
  • Pulse Rate: 72 bpm
  • Weight: 68 kg | Height: 175 cm

---

4️⃣ Step 4: Insurance & TPA Billing Details

If the patient is covered under cashless hospital insurance:

1. Payer Type: Select Self-Pay (Cash) or Insurance / TPA.
2. Insurance Provider: Select insurance vendor (e.g., Star Health, Religare, National Insurance).
3. Policy / TPA Member ID: Enter policy card number.
4. Pre-Authorization Status: Enter pre-approved sum insured limit.

---

5️⃣ Step 5: Final Preview & Confirmation

1. Review the generated Patient Card Summary.
2. Verify Name, DOB, Contact Mobile, and Government ID.
3. Click Submit & Complete Registration.

---

✅ Post-Registration Actions & Verification

Upon clicking Submit, the system automatically:

1. Generates a unique Medical Record Number (MRN / PID) (e.g., PRN-2026-000015).
2. Issues an OPD Token / Wristband Barcode for outpatient visits.
3. Sends an automated SMS/Email Welcome Confirmation to the patient.
4. Opens the Patient Profile Ledger for instant consultation scheduling.

Was this documentation page helpful?

Help us improve Medzit NexHealth HMS documentation for hospital staff.